How To Navigate A Change To Ways Of Working

You have heard of hybrid work policy and are wondering what it is or how to implement it? Read this article to find out!

How To Navigate A Change To Ways Of Working
How To Navigate A Change To Ways Of Working
August 4, 2022
Remote Work

If you're like most hr managers, you're always looking for new and innovative ways to improve your company's workforce. You may have heard of the term "hybrid work policy" and are wondering what it is and why you should consider implementing one. A hybrid work policy allows employees to work remotely part-time, which can be a huge perk for both workers and employers. Read on to find out more about hybrid work policies and how they can benefit your company.

What is the difference between remote work and hybrid work?

Remote, flexible work policies and hybrid policies define when employees are permitted to work from outside the office or from flexible time zones. These policies are usually temporary. Remote and Hybrid Workers Policy describes the right of remote workers to work from home and the legal right to work at the remote. Flexible working policies set out expectations and help establish clear expectations for communication as part of flexible schedules.

What are the different hybrid work models?

There are three main types of hybrid work options:

  • Telecommuting

also known as "home office" or "distributed workplace", where the employee works from home. This type of work has been around for decades and gives employees a flexible schedule that enables them to be closer to their families. It's been proven that working away from the office can improve productivity because telecommuters are not distracted by office politics.

  • Predictable shift

is when employees work part of their time in a traditional office setting, and part of their time at home or another remote location. This option has been especially popular among companies that have mobile employees or shift workers.

  • Shared-site

is a hybrid option that involves employees working from several different locations, such as the office, home, or a satellite location. This type of work policy allows people to balance their work and personal life because they have more control over when and where they work.

How can you benefit from implementing a hybrid work policy?

Here are just some of the benefits that companies get when they offer hybrids:

  • Saves resources: a hybrid work policy enables your company to save on office space, furniture, and other supplies.
  • High morale: offering workplace flexibility with a hybrid work policy is likely to boost the morale of current employees and may even attract new talent because all jobs are not created equal.
  • Cost-effective: companies that have implemented one or more types of hybrid work policies have reported that the costs associated with implementing them are less than expected, especially when you factor in real estate, refurbishment, and furniture.
  • Increased employee productivity: employees who work at home can sometimes get more done during their "personal" time than they do when they're working from the office. The reason for this is that home workers don't have to work around other people's schedules. The result is productive employees who feel rewarded for getting their work done so they can enjoy their time away from the office.
  • Attract and retain talent: many companies are finding that offering a hybrid work policy is one of the best ways to recruit talented individuals, especially those who are part of the new generation entering the workforce. If your company is struggling with high turnover rates, consider offering a hybrid work policy because it can be one of the most effective solutions to keep talented employees.

What are some challenges that come with implementing a hybrid work policy?

he Covid19 Pandemic has left many companies looking for ways to recruit employees after working remotely for a year. A new survey suggests that 85% want to be home-employed for a hybrid work/life balance. This trend is seen across the job market, with 3% fewer online job advertisements on homes working as opposed to the average of February 2020. Change in employee priorities should be considered a challenge for managers.

Team spirit

People spend more time at home than they do at work, so it can be difficult to create a work environment where people feel like they are still part of the team and feel comfortable working remotely, while also making sure that everyone is using their time effectively.

Communication

Having everyone spend more time at home might reduce the amount of communication employees have with other employees, which could lead to less creative collaboration and potentially poorer quality work in the long term.

Motivation

It can be difficult to keep a remote workforce motivated and focused without having a physical office space where people can go to in order to meet with their colleagues when needed, which could potentially have a negative impact on productivity levels.

Remote setup

In order for a hybrid work environment to be effective, it needs to be possible for employees to work from home regularly, which could prove difficult if they don't own a suitable workstation or regularly access the internet.

What are employers' expectations about hybrid working?

Employers should create safe and productive work environments by implementing an integrated hybrid work model. This will involve creating the right policies and the correct practices for employees to continue to work. You must create a workspace that supports hybrid work and appropriate office workstations both at home and abroad. When implementing the Hybrid Work Policy, employees should also trust their employees in achieving and managing their workloads. You must take into account the best interest of your employees in every respect.

What are the employer's responsibilities when implementing a hybrid work policy?

An integrated Hybrid Work Policy should be implemented by employers to reduce costs, increase productivity and ensure positive conditions for employees. Some of these include:

1) Ensure that your employees have access to the technology they need in order to implement their work at home or abroad;

2) Provide training to your employees on the technology they need in order to do their jobs. This should include training on safety procedures when working at home or abroad, how to protect personal information and the necessary security measures that should be taken;

3) Ensure that your employees are given proper supervision while working off-site, for example by having managers monitor productivity levels or by using remote monitoring software.

4) Employees should be given the opportunity to set their own work/life balance in terms of when, where, and how they are able to work. This will allow them to choose the most efficient way in which they are able to complete tasks assigned by their managers;

5) Ensure clear communication with your employees; this should be done through weekly sit-down meetings, group phone calls, and status updates.

6) Ensure that your employees have the flexibility they need to work from home or abroad so as to maintain a healthy work-life balance. This can include giving them leave for family events or allowing flexible hours during the week.

7) Implement a communication policy so as to maintain positive relationships between employees and their managers.

What are the employee's responsibilities when implementing a hybrid work policy?

When a company adopts a hybrid work policy, the employee is expected to maintain an updated schedule of when he or she will be working in his or her home office. This means that it is important for the employee to communicate clearly with his or her supervisors, coworkers, and managers about when they can be reached at their home office.

The employee should also communicate with his or her supervisors before leaving the office so that they know when he or she will be out of reach.

How do I get started on creating a hybrid work policy?

Creating a hybrid work policy begins with establishing how many days per week an employee would like to spend at home, and how many days per week they will spend in the office. Employees can also be allowed to work from home some days, if that is what would benefit the employee best.

Once this has been agreed on, employees should have supervisors sign off on their hours for the week and which days they were at work. This ensures that no one is taking advantage of the system and that time off is tracked and communicated

How do I know if my employees will like working this way?

Most employees enjoy having the freedom to work remotely, but there are some who require more social interaction and need to be in an office space. For those employees, office days should be planned for optimal efficiency of meetings and collaboration with other employees.

Once there is an understanding of what motivates each employee, it will be easier to conclude who would enjoy this working style and why.

How do I make sure this is safe for my company?

If you feel like your employee's home isn't secure enough, or if there are too many distractions at home to ensure their productivity levels will be similar to those in the office, you can implement a time limit.

For example, have your employees commit to working from home on only three days per week for up to two hours per day. This gives them plenty of time to complete any tasks they need to get done at home without allowing it to become a constant distraction or detriment to their attention spans.

What are the legal rights of both employees & employers regarding hybrid work?

Both the employees and their employers have legal rights regarding hybrid work.

- Employees can refuse to perform part-time or shift work without losing their jobs until an agreement about it has been reached (if the refusal of shift work would endanger the company).

- Employers on the other hand are legally obligated to inform their employees about working hours, overtime, breaks and rest periods.

Don't forget: take care of your people wherever they are based


Employees invest in companies that appreciate their work and offer them opportunities to grow. Their engagement is increased when they feel trusted, empowered, valued, and appreciated by the company. The truth is that employees don't go to a job just for a salary. They live a lifestyle that requires money but also needs to be enjoyable.

An effective way to encourage employees is by offering them the opportunity to work remotely or partially from home while taking into account that this is not always easy. You can build trust and support your people by implementing a hybrid work policy. It will increase their efficiency and make it easier for you to maintain loyalty among your team members!

How To Navigate A Change To Ways Of Working

Hybrid Workplace enthusiast // Growth & Marketing Manager at PULT